Member Company Event Checklist

AEM Manufacturing Express Participation Check List

Please ensure that this event, as outlined in the answers below, is covered under your company’s insurance policies and accommodated in your company's emergency procedures.

We recommend gathering the uploads and answers
to the questions in this form, before entering them within this online form.

UPLOADS

Map of your facility and outside space for event reference. Outline the access path for entry and exit.

Max file size 10MB

High-resolution logo

Max file size 10MB

Do you have B-roll and images that can be used for media and promotional outreach?

Emergency response procedures that would be applicable for this event. (Ex. Inclement weather, evacuation, etc.)

Max file size 10MB

PHOTO RELEASE FORM

Note: This form is only needed, if your company does not currently have a photo release form in place for company events. The form can be found at the link below:

Photo Release Form

Photo Release Form Upload

COMPANY CONTACT INFORMATION

Name of Company/Facility: *

Please provide the name we should use for content creation and promotion

Company website: *

Company location: *

Street: *

City: *

State: *

Zip: *

Location of event (if different than company location):

Date of event (refer to date provided in confirmation email): *

MM/DD/YY

Estimated number of employees at the company/facility where we are hosting the event: *

0-50

50-100

100-200

200-500

500+

What is the estimated number of attendees at the Manufacturing Express event? *

0-50

50-100

100-200

200+

Point of contact for operations (name / number / email): *

Point of contact PR/media (name / number / email): *

SOCIAL MEDIA HANDLES

LinkedIn:

X (Twitter):

Instagram:

Facebook:

OPERATIONS

Note: We will need an approximately 50’x30’ “event footprint” at your facility for the day of the event. This will need to be on as level a surface as possible. Please allow for space to maneuver a minimum 40’ bus into place. If this can be coned off the night before arrival, that would be helpful.

Important:

Ensure the location maintains an unobstructed
exit path for the bus throughout the duration of the event. Bus will likely
arrive an hour prior to scheduled event and depart an hour after event.

Ideally, the bus will be parked at a prominent
location on-site, with your facility building, company name and/or manufactured
equipment visible for photo opportunities. Please keep this in mind when
identifying a location for the bus.

What type of surface will we be setting up on? *

Asphalt

Cement

Grass

Gravel

Other

Please describe the surface if Other was chosen in the previous question

Is there power available and accessible near the footprint? *

Yes

No

Can you provide the use of an 8x10’ stage for opening announcements? *

Yes

No

What, if any, obstacles should we be aware of during delivery? The AEM Manufacturing Express bus is approximately 14’x40’ (e.g. power lines, curbs, trees, etc.). *

If needed, do we have the ability to park the bus in place or in your parking lot overnight (either the night before or after the event)? *

Yes

No

Would you consider opening your facility to tours for VIP guests, media and/or community leaders? *

Yes

No

Will you be facilitating any additional outdoor vendors or activities, in addition to what we are bringing? *

Please provide the name of one primary speaker who will give remarks during the event. *

ATTENDANCE

Who will attend the event? *

Employees only

Employees + Families

Employees + Families + Members of the Community

What is the estimated number of people who will attend the event? *

0-50

50-100

100-200

200-500

500+

If the event is hosted offsite (e.g., county fair, community event, etc.): How many people do you estimate will stop by the Manufacturing Express? *

0-50

50-100

100-200

200+

What is the desired start time for the event accounting for shift changes and working hours? If there are multiple shifts, will additional materials be needed for those not present during the event? *

Will all attendees be at the event at once or will they be staggered? *

What is the primary language of staff / event attendees? If other than English, can you provide an interpreter? *

FACILITY INFORMATION

Are there restrooms available for the Manufacturing Express tour staff? *

Yes

No

What is the arrival protocol for entering the facility grounds? (e.g. sign-in process, keyed access, visitor registration information, etc., and does that need to be collected prior to arrival). *

MEDIA

Do you have a PR person on staff or work with a local agency? *

Yes

No

What is the primary PR contact for event if different from company PR contact? *

Do you have someone on staff to take print-ready photographs of the event? *

Please list the names and titles of 2-5 employees who are willing to speak about their careers at the company, share stories about their community, and otherwise engage with media present? *

Do you have company leaders who are willing and able to speak with the media? Have you/they been interviewed by reporters before? If so, which reporters, and how recently? *

Are there any local reporters who regularly cover or are already familiar with your company/facility? If so, who are they and what outlet do they represent? How would you describe the relationships with these reporters/outlets? *

Can you provide the names of reporters/media outlets that you regularly send press releases or pitch stories to? *

Please share any additional details that would be helpful to us when we engage with reporters to promote the AEM Manufacturing Express and the visit to your company. *

If your employees are covered under an established photo release, please confirm. If not, a photo release waiver can be downloaded in the "Photo Release Section" at the top of this form. *

We plan to post event photos on the manufacturingexpress.com and social media during the Tour.

Photo release confirmation

ABOUT YOUR COMPANY

In 200 words or less, please share how your company/facility’s products or services benefit consumers and/or the local community. *

Please list or describe what products or services your facility offers or manufacturers? *

Please share if/how your company/facility contributes to the local economy? (e.g. jobs, industry, community outreach, charitable contributions, etc.) *

What other local businesses are positively impacted by your presence in the community? How does your presence benefit the business community? *

What local philanthropic endeavors do you sponsor or otherwise participate in regularly? Are there any specific causes, endeavors, or initiatives that you would like to highlight? *

What innovations or technology has your company implemented to modernize processes, enhance safety, drive innovation, and/ or protect the environment? *

Are there any professional partnerships or apprentice programs that you sponsor for workforce recruitment? *

Are there any notable employees that you would consider highlighting e.g. Someone who has worked there for a long time, a 2nd or 3rd generation employee, someone with rapid promotion to leadership etc. *

In 7 words or less, if you could choose the headline in the newspaper following the event, what would it say? *

In 200 words or less, are there any significant challenges your facility is facing that we should know about before we arrive (and that may be important for media outreach efforts)? *

INCLEMENT WEATHER PLANNING

In the case that there is inclement weather, is there an indoor space available? *

Yes

No

If indoor space is available, what are the dimensions?

Does the indoor space have the ability and overhead clearance to drive the bus inside? *

The AEM Manufacturing Express is approximately 14’x40’

What equipment is available for indoor use? (e.g. scissor lift, ladders, extension cords, etc.)? *

Is there power available and accessible inside? *

Yes

No

Acknowledgement

By clicking submit, I acknowledge that this information is accurate to the best of my knowledge and that our company is committed to hosting the AEM Manufacturing Express, according to the information shared in this form.

All uploads and fields with an asterisk are required before submission is complete. A confirmation page will display after clicking the below button.

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AEM Manufacturing Express Participation Check List

UPLOADS

PHOTO RELEASE FORM

COMPANY CONTACT INFORMATION

SOCIAL MEDIA HANDLES

OPERATIONS

ATTENDANCE

FACILITY INFORMATION

MEDIA

ABOUT YOUR COMPANY

INCLEMENT WEATHER PLANNING

Acknowledgement